Manage the Executive Director’s busy schedule to support efficient workflow and maximize organizational priorities while anticipating steps ahead.
Support the Executive Director’s daily administrative needs, including managing an extremely active calendar of appointments; creating expense reports; making travel arrangements; developing and tracking travel itineraries; compiling documents for external meetings; organizing and maintaining files; scanning and copying documents; preparing agendas and minutes for meetings.
Compose business correspondence and internal memos as directed.
Manage information flow, ensuring follow-up and engagement with appropriate internal staff and external stakeholders.
Work with other departments to collaborate as needed and to ensure that the Executive Director is engaged throughout the organization.
Implement and coordinate special projects assigned by the Executive Director and Executive Team.
Plan, organize, and manage logistics for special events, board meetings, and other external and internal meetings, such as focus groups at schools, speaking engagements, etc.
