Internal Travel Manager

Our team of hundreds of skilled experts keep Formula 1 moving. You could play a vital part as Internal Travel Manager, to manage the Internal Travel team’s coordinating of travel arrangements for staff and management.

Based in our Biggin Hill Campus, reporting into the Head of Formula 1 World Travel, you will:

• Day to day line management of the Internal Travel team, with a core focus on delivering smooth and hassle-free travel for the business.
• Ensure that information is being passed from the internal travel team to the end user in a clear and timely manner.
• Work with the Head of FOWT to provide a clear strategy and direction for the team.
• Oversee the organisation and coordination of travel arrangements for employees, contractors and management.
• Oversee all ad hoc business travel, providing the right level of due diligence regarding requests.
• Conduct regular reviews with travelling personnel to ensure that the needs of the business are being met.
• Work with the Head of FOWT to implement core KPI’s and SLA’s that are visible to the business and reported upon regularly.
• Maintain strong business partnerships with key external parties.
• Negotiate on large contracts with travel suppliers.
• Ensure that the internal travel team are raising the necessary purchase orders and paperwork for finance within an agreed timeframe.
• Collate information for Accounts for the purpose of preparing projects and budgets.
• Building relationships and collaborating with other internal departments to ensure their needs are met.
• Assist in forecasting and reforecasting for yearly budget.
• Maintain internal travel portal and suggest improvements that will aid personnel in a seamless travel process.
• Work with the team, forward planning for events (current and proposed) including investigation of new hotels and other service providers.
• Understanding and keeping up to date with current visa requirements and implementing or adapting business processes to remain compliant. 
• Ensure that all relevant visa information is shared with the various departments and key contacts and that visa applications are submitted punctually.
• Providing updates to the Head of FOWT, escalating issues in a timely manner

Specification Essentials:

• Experience Managing a travelling team.
• Proven extensive experience in the travel or hotel industry.
• Ability to delegate and take responsibility for other personnel, whilst maintaining own operational role.
• Good negotiation and problem-solving skills
• Competent with Microsoft Office
• Understanding of different cultures
• Thought leader, to drive the next level process improvements.
• Track record of implementing change and delivering results
• High level of integrity and ability to maintain confidentiality.
• Ability to travel internationally.

Join Team Formula 1, make it happen!