About Fisker Inc.
California-based Fisker Inc. is revolutionizing the automotive industry by developing the most emotionally desirable and eco-friendly electric vehicles on Earth. Passionately driven by a vision of a clean future for all, the company is on a mission to become the No. 1 e-mobility service provider with the world’s most sustainable vehicles. To learn more, visit www.FiskerInc.com – and enjoy exclusive content across Fisker’s social media channels: Facebook, Instagram, Twitter, YouTube and LinkedIn. Download the revolutionary new Fisker mobile app from the App Store or Google Play store.
Role Overview
The Expense Specialist will support and maintain the day-to-day activities of all expense and Credit Card functions, including travel reimbursement, expense reporting, receipt audit, corporate card and Company Credit Card distribution and troubleshooting, and travel and Expense policy adherence. The role reports to the Controller.
Responsibilities
- Currently manage and organize Expense Reimbursement based on Policy in XL
- Ensure proper backups and approvals are obtained and timely payment of expenses for employees
- Work on transition of T&E reimbursement to Concur
- Perform day to day administrative duties of the Concur System, including pulling the Concur files for integrations, setting up new cardholders, making changes to cardholder access or business unit, deactivating accounts for terminated employees, and adding G/L accounts and expense types when needed
- Review daily, weekly and monthly reports to ensure that data is processed correctly per Corporate policy; including performing reconciliations between Concur and Financials to ensure all transactions are successfully posted and resolve any discrepancies
- Review expense submitted by employees for overall reasonableness and receipt attachment, ensuring that users are not in violation of Corporate T&E
- Review Credit card transactions and ensure accuracy of transactions and proper approvals obtained
- Provide solutions to user s problems in a timely manner to ensure high satisfaction and productivity
- Train all new travelers and Corporate Card users in the use of the Expense reporting solution to adhere to Corporate Policy
- Work with employee and business unit to assist and troubleshoot when a card may have been suspended or canceled
- Actively monitor T&E and Corporate Card activity and when suspected, identify to Manager possible fraudulent activity, suspected exception matters and/or non-compliance.
- Monitor Corporate Card payments and refunds
- Assist with audit requests, including providing copies of expense reports as required and answering any T&E questions as they arise
- Oversee Concur System maintenance, which includes making the necessary changes to audit rules, reports and system settings to ensure compliance with Corporate Travel Policy. In addition, activate and maintain employee data and monitor out of pocket reimbursements
- Ensure that T&E and Credit card process and procedure documentation and User documentation are properly maintained, and updates are created in a timely manner
- Prepare accrual reports for month end entries
- Produce monthly reporting metrics from Concur system
- Work with Concur support and IT to resolve technical issues
- Research and respond to internal and external accounting/financial questions and resolve issues
- Perform other related accounts payable duties as required
Competencies
- Demonstrates strong analytical, communication and writing skills
- Passionate about customer service
- Highly organized with a strong attention to detail, doesn’t compromise on accuracy
- Ability to innovate and work efficiently in a fast-paced environment
- Manages process well, and can influence business partners to adhere to company processes in a thoughtful way
- Experience with the monthly close process, accounts payable, and expense reporting
- Self-starter with ability to work independently while understanding the importance of elevating questions/concerns promptly
- Passionate about health and wellness
- Willing to roll up sleeves and participate in many different projects and has a strong work ethic
Qualifications
- Bachelor or Associates Degree required
- Travel & Expense management experience required
- Minimum 2-5 years of experience as an accounting group team member.
- High proficiency working in Excel
- Must have experience with Concur or similar expense reporting software
- Strong analytical and organizational skills with high attention to detail
- Excellent written & verbal communication skills and an ability to communicate clearly and concisely
- Must be deadline driven, organized, and exhibit problem-solving skills
- Working knowledge of Accounts Payable desired
- Experience with Microsoft Dynamics365 is a plus
- Proven ability to work with others to develop effective internal/external relationships with stakeholders and vendors
Additional Requirements
Must be able to lift 25 lbs unassisted, bend, stretch, stand for extended periods of time, climb stairs, reach, twist, sit, walk, and/or run.
Must be willing to work overtime and on weekends where needed to meet deadlines and company goals.