POSITION TITLE: Vehicle Collection Care Assistant
ORGANIZATION: Indianapolis Motor Speedway Museum
REPORTS TO: Curator of Vehicles
POSITION LOCATION: Indianapolis, IN
FLSA STATUS: Non-Exempt
WORKER CATEGORY: Full-Time
This position description is for an employee of the Indianapolis Motor Speedway, LLC, to work for the Indianapolis Motor Speedway Foundation, Inc. (d/b/a Indianapolis Motor Speedway Museum, “Museum”), pursuant to the contractual relationships of the Speedway and the Foundation, as currently in effect and as it may hereafter be amended.
Essential Functions:
Full-time (40 hours per week) position to work with a variety of Museum staff to:
• Maintain, detail, and preserve the automotive finishes and components of the Museum’s vehicle collection. Prepare Museum vehicles, trophies, and other collection objects for upcoming Museum exhibitions, public display, and loans to outside organizations. Detail and prepare Museum vehicles scheduled to appear at Concours d’Elegance events across the country. Maintain the appearance of cars on-loan to the Museum for exhibitions. Clean vehicles on display and keep tires at correct display pressures.
• Travel with the Borg-Warner Trophy as a handler for the Trophy. This duty includes cleaning and polishing the Borg-Warner Trophy, transporting the Trophy to scheduled events inside and outside the State of Indiana, and providing security for the Trophy at events. The Trophy handler must be able talk about the history of the Trophy, the Indianapolis Motor Speedway, and the Museum at events and answer questions.
• Transport Museum vehicles and other collection objects to other venues, to other parts of the Indianapolis Motor Speedway, and to outside organizations and events.
• Work with third-party logistics companies to load-in/out Museum vehicles and artifacts on vehicle transport trailers.
• Work alongside the Curator of Vehicles and Vehicle Collections and Exhibit Specialist to organize and populate the Museum’s electronic and paper files with data on the Museum’s vehicles. May assist in the digitalization of vehicle files and records, and in addition data and records to the Museum’s computer collection databases PastPerfect and Speed Digital.
• Assist with the organization and implementation of Museum events (i.e., Indianapolis Historic Racing Exhibition, Pace Car Reunions, Museum’s Cars & Coffee, Fuel-Up Fridays, Distinguished Speaker Series, etc.)
• Provide routine maintenance to Museum vehicles (i.e., charge batteries and
remove and install automotive batteries, monitor tire pressures, diagnose minor problems operating problems)
• Maintain the visual appearance of the vehicle storage areas. Must be able to move vehicles into place by pushing them.
• Assist restoration staff as needed on special projects.
• Reports principally to the Curator of Vehicles, but also may receive assignments from the Executive Director from time to time.
Knowledge/Skills:
• High School or GED education.
• Must have a valid driver’s license with a clean driving record in the last seven years. Valid U.S. (or another country) Passport is preferred, but not required to start. Securing a passport may be required Previous employment as an automotive detailer or similar profession is preferred.
• Must be able to complete long-distance transport by vehicle or airplane.
• Must have the ability to use detailing tools and technology to achieve desired results. Preferred knowledge and skills will include a solid understanding of how to use paint correcting techniques and equipment (i.e., buffing compounds and buffing machines, rotary and dual-action polishers). Must have the ability to keep up to date with information and advancements in automotive detailing technology and best practices.
• Understands best practices when it comes to moving and operating historic vehicles. Must be detail orientated and provide for safe movement of the Museum’s collection objects, particularly vehicles.
• Must be able to operate vehicles in both manual and automatic transmission configurations.
• Preference is to have previous automotive transportation experience. Must be comfortable with loading and securing vehicles and objects in trailers. Must be comfortable with driving a passenger truck and a single-car trailer.
• Must have a working knowledge of primary automotive care.
• Written and oral communication and public speaking skills, with an emphasis on interpersonal relations.
• Working knowledge of the history and operations of the Indianapolis Motor Speedway and races occurring at the Speedway. Working knowledge of race, passenger, and pace cars, as well as of the BorgWarner Trophy.
• Ability to use a computer and database software, MICROSOFT Office products (WORD and EXCEL), and other software and hardware technology systems.
Complexity/Problem Solving:
• Ability to handle several projects and varying deadlines simultaneously.
• Ability to develop solutions to problems that arise in the course of work projects, including exhibit preparation and construction.
• Experiments to find creative solutions.
• Enjoys the challenge of unfamiliar opportunities.
Discretion/Latitude/Decision-Making:
• Ability to work independently, without direct supervision.
• Ability to distinguish between problems and solutions requiring management approval and those that s/he may resolve directly.
• Maintains confidentiality of proprietary, confidential, and sensitive information.
• Has a high degree of personal and professional integrity; acts ethically and avoids conflicts of interest.
• Ability to prioritize projects and adjust priorities in light of changing needs and circumstances.
• Follows through promptly and delivers work product on-time and in acceptable condition/quality.
Communications/Interpersonal Contacts:
• Ability to communicate own plans and ideas to colleagues and individuals or organizations involved with the Museum’s vehicle operations and exhibits.
• Ability to communicate effectively with a wide variety of people.
• Keeps colleagues and supervisor informed of the progress of tasks, as well as issues that require the supervisor’s resolution.
• Knows when to ask questions to seek guidance and when to move forward on his or her own.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Work requires the ability to stand for an hour or more at a time and other physical exertions and/or physical strains, which at times may be significant (e.g. pushing cars, team lift objects weighing 75 - 100 pounds, lifting trailer tailgate, etc.).
• May involve infrequent exposure to varying weather conditions.
• Must periodically work weekends (month of May, 7 Cars & Coffee Saturdays, travel with Borg-Warner trophy, and other race events requiring Museum involvement).
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is mainly performed in an indoor environment.
• The employee is faced with frequent interruptions and must meet with others on a regular basis.
• he noise level in the work environment can be loud, due to professional racing events
Equal Opportunity Employer:
The Indianapolis Motor Speedway provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or events.