Travel Office Coordinator

The company:
Williams is one of the world’s leading Formula 1 teams. It exists purely to race in the top echelon of motor racing, where it has been winning Grands Prix for more than three decades. The Williams name has been synonymous with top-level motorsport since the 1960s.

The position:
Williams F1 are looking for a passionate Travel Office Coordinator to join the Travel Team. You will assist the Travel Office Manager in centralising the Groups’ travel into one office and to help co-ordinate travels for Williams employees travelling on company business.

As a Travel Office Coordinator, you will also:
Assist with booking flights, hotels, vehicle rental and transfers.
Plan and co-ordinate Race Team travel itineraries by agreed deadlines.
Be responsible and accountable for keeping passport data up to date.
Assist the Travel Office Manager with administration tasks to benefit the smooth running of the office (for example, supporting Race Team Manager / Co-Ordinator, provide flight information to regular travellers, keeping contacts list up to date).
Work with travel agents to book the most cost effective and beneficial flights for travellers. This will involve booking some flights through GDS.
Work with Travel Team for the completion and submission of VISA applications to meet the requirements of each country visited.
Post event invoicing and reconciliation.
Review invoices and per diems before submitting to finance for payment.

To apply for this role you must have:
Group travel experience within a professional and/or corporate environment.
Project Management for a large group.
GDS/SABRE Trained is an advantage.
Good knowledge of MS Office Suite, in particular Outlook, Excel and Word.
Strong attention to detail and problem solving.

This role will also include an element of being on call and won’t sit strictly between normal office hours due to the reactive nature of the business.

What can Williams offer?
The Williams Group is based in Grove, Oxfordshire. We offer free onsite parking and large open green spaces to unwind during breaks. We are a short 5 minutes’ from Wantage, our closest town centre. We have an on-site gym which is free to use for all staff and contractors. We also have a subsidised restaurant on site. Please scroll down the page to review our benefits suite below.

Application closing date:
All applications must be received by 4th February.

The Williams Group is an equal opportunity employer who values diversity and inclusion. If you have a disability, we are happy to discuss reasonable job adjustments.

Strictly no agencies.