Office Manager

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Company Overview

The National Association for Stock Car Auto Racing (NASCAR) is the sanctioning body for the No. 1 form of motorsports in the United States and owner of 16 of the nation’s major motorsports entertainment facilities. NASCAR consists of three national series (NASCAR Cup Series™, NASCAR Xfinity Series™, and NASCAR Gander RV & Outdoors Truck Series™), four regional series (ARCA Menards Series, ARCA Menards Series East & West and the NASCAR Whelen Modified Tour), one local grassroots series and three international series. The International Motor Sports Association™ (IMSA®) governs the IMSA  WeatherTech SportsCar Championship™, the premier U.S. sports car series. NASCAR also owns Motor Racing Network, Racing Electronics, Americrown Service and ONE DAYTONA. Based in Daytona Beach, Florida, with offices in eight cities across North America, NASCAR sanctions more than 1,200 races in more than 30 U.S. states, Canada, Mexico and Europe. For more information visit www.NASCAR.com and www.IMSA.com, and follow NASCAR on Facebook, Twitter, Instagram, and Snapchat (‘NASCAR’)

Job Description

NASCAR seeks a talented professional to join in the position of an Office Manager based at Phoenix Raceway. The Office Manager will manage business-related tasks for the President and additional Phoenix Raceway staff, while organizing and coordinating office administration and procedures. This position is ideal for an energetic professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative and executive support related tasks and able to problem solve and work independently. Well organized, flexible and enjoys the administrative challenges of supporting a diverse team.

Responsibilities/Duties/Functions/Tasks

  • Provide administrative support for the Track President, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, letter/memo/presentation creation, etc.;
  • Manage process for donation requests, process approved certificates, and coordinate delivery;
  • Oversee the guest list, distribute invitations, passes and serve as host inside the Phoenix Raceway suite during all race events;
  • Coordinate travel arrangements for all employees and complete expense reports as necessary;
  • Facilitate corporate activities that take place both inside and outside of the work place, such as holiday parties, conferences, etc.
  • Manage the procurement and distribution of staff/event apparel;
  • Maintain vehicle fleet, documentation, insurance paperwork, annual vehicle orders and coordinate repairs;
  • Process incoming and outgoing mail/packages, shipping and receiving;
  • Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs
  • Monitor and maintain office supply and breakroom inventory;
  • Organize office operations and procedures;
  • Maintain an organized filing system of paper and electronic documents;
  • Coordinate the development and execution of all office phone recordings and hours of operations;
  • Serve as primary contact with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.;
  • Uphold a strict level of confidentiality;
  • Other duties as assigned.

Performance Measures

  • Maintain confidentiality
  • Internal/external stakeholder care
  • Attention to detail
  • Ability to meet/exceed deadlines
  • Time management & ability to multi-task
  • Problem solving skills

Key Skills & Proficiencies

  • Proven experience as an Executive Assistant with additional experience managing an office environment a must;
  • Proficiency in MS Office (MS Excel, Word, PowerPoint and MS Outlook, in particular);
  • Excellent time management skills, attention to detail and the ability to multi-task and prioritize work;
  • A proactive approach to problem-solving with strong decision-making skills;
  • Excellent written and verbal communication skills;
  • Strong organizational and planning skills in a fast-paced environment;
  • A creative mind with an ability to identify and suggest improvements.

Work Requirements

Usual office working conditions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities, duties, functions and tasks.

Apply Now:

Learn more about this role and our team by applying at www.careers.nascar.com for consideration. 

We are a company unlike any other. At NASCAR, you will find a community of passionate individuals who care about the sport and are united in seeing it grow. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!

NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.