Company Overview:
The National Association for Stock Car Auto Racing (NASCAR) is the sanctioning body for the No. 1 form of motorsports in the United States and owner of 16 of the nation’s major motorsports entertainment facilities. NASCAR consists of three national series (NASCAR Cup Series™, NASCAR Xfinity Series™, and NASCAR Gander RV & Outdoors Truck Series™), four regional series (ARCA Menards Series, ARCA Menards Series East & West and the NASCAR Whelen Modified Tour), one local grassroots series and three international series. The International Motor Sports Association™ (IMSA®) governs the IMSA WeatherTech SportsCar Championship™, the premier U.S. sports car series. NASCAR also owns Motor Racing Network, Racing Electronics, Americrown Service and ONE DAYTONA. Based in Daytona Beach, Florida, with offices in eight cities across North America, NASCAR sanctions more than 1,200 races in more than 30 U.S. states, Canada, Mexico and Europe. For more information visit www.NASCAR.com and www.IMSA.com, and follow NASCAR on Facebook, Twitter, Instagram, and Snapchat (‘NASCAR’)
Job Description:
Summary:
NASCAR seeks a talented professional to join in the position of an Office Manager based at Darlington Raceway. This position will provide administrative and secretarial support to the President in a professional, confidential, and effective manner facilitating the effective operations of the President’s office. The Office Manager position requires advanced computer skills, project coordination experience and the ability to work professionally with all levels of the internal management and staff as well as external customers, sponsors, etc.
The ideal candidate will:
- be energetic and adaptable to changes in a fast-paced creative environment; can manage competing demands and is able to deal with frequent change, delays or unexpected events.
- possess strong problem-solving skills; able to anticipate needs and opportunities; acute attention to detail and accuracy.
- have strong time and workload management ability, able to prioritize and plan tasks. Dependable and responsible with excellent work ethic; able to work occasional extended hours.
- excel at proactive planning, anticipating issues, foreseeing conflicts and resolves them in advance
- be able to act autonomously
- understand the corporate organization and resources, be proficient in accessing and utilizing all functions across the company and industry
- be able to recognize and identify important business contacts (sponsors, media, sanctioning bodies, industry, etc.)
- maintain a high level of confidentiality and diplomacy.
Essential Duties and Responsibilities include the following:
- The Office Manager will provide ongoing support to the President, handling all aspects of daily business requirements including scheduling and calendar management, management reporting/information management, travel arrangements, correspondence, and interactions as a liaison between senior management and clients/colleagues to facilitate work and accomplish objectives in a collaborative effort.
- In addition to the primary role of supporting the President, will also be available to provide back up support for other executives as follows:
- Coordinate and plan travel arrangements, and recommend the most cost-effective itineraries
- Schedule appointments, confirm changes or delays, and make necessary changes, with guidance as necessary
- Coordinate meetings and make arrangements for conferences, meetings and events, including catering as needed
- Provide phone coverage and back up for front reception
- Other duties may be assigned.
- Manage Darlington Raceway Stock Car Museum
No travel is required. However, depending on the schedule, hours will vary but will include evenings, weekends, holidays, and long days on event days and nights.
Supervisory Responsibilities:
- This position manages the receptionist position and oversees the operation of the front desk.
- Manages seasonal/event workers during events.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to work effectively to meet time-sensitive deadlines.
- Highly motivated and willing to take on ad-hoc work at times.
- Demonstrated team player with excellent organizational skills and the ability to anticipate needs.
- Excellent verbal, written, and interpersonal skills with the ability to interact with employees, clients, officers, and peers in a professional manager with a high level of confidentiality and discretion.
- Good organizational skills and the ability to prioritize work flow. Ability to demonstrate flexibility to handle multiple tasks and unexpected work while working well under pressure.
- Ability to be comfortable in a fast paced environment.
Education and/or Experience
Associates degree or equivalent from two-year College is preferred or minimum of three years related experience and/or training; or equivalent combination of education and experience.
Computer Skills
Proficient with Microsoft Word, Excel, Outlook.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions and inquiries from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, percentages and to draw and interpret information to practical situations.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in a written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The employee is occasionally exposed to moving mechanical parts such as printers, fax machine, and copier. The employee is occasionally exposed to outdoor weather. The noise level in the work environment is usually moderate. The employee is occasionally exposed to loud event time noise.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit; use hands to finger, handle or feel; and talk and hear. The employee is frequently required to work and reach with hands and arms. The employee is occasionally required to lift up to 25 pounds.
Apply Now:
Learn more about this role and our team by applying at www.careers.nascar.com for consideration.
We are a company unlike any other. At NASCAR, you will find a community of passionate individuals who care about the sport and are united in seeing it grow. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won’t take you long to find out that you are on the right track here at NASCAR!
NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists.