Office Coordinator

This position supports the office operations and communications for both domestically and internationally. This position also works to support the various teams.

Office Assistant Duties and Responsibilities

• Manage and maintain files, records, and correspondence for meetings
• Preparing purchase orders and contacting the suppliers in China / Asia
• Answer phone inquiries, direct calls and provide basic company information
• Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
• Assist in planning company events, meetings, luncheons, and employee team building activities or special projects
• Help prepare reports, presentations, and data
• Arrange schedules for meeting space and conference rooms
• Assist with travel and expense reports
• Update staff calendars and organize schedules
• Prepare information and research for executive needs
• Oversee mail deliveries, packages, and couriers
• Purchase, track, and invoice office supplies for each department
• Set up, organize, and maintain conference rooms, training rooms, and meeting rooms
• Arrange itineraries and executive correspondence

Office Assistant Requirements and Qualifications

• Multiple job capability and go details
• High school diploma or equivalent; associate’s or bachelor’s degree preferred
• Prior experience handling office responsibilities, experience in customer service, or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
• Excellent written and verbal communication skills
• Highly organized multitask-er who works well in a fast-paced environment
• Willingness to learn and to grow with the company

Work Authorization

Candidate must be eligible to work in the United States and successfully pass a pre-employment background check and drug screen.

Benefits:

• Paid holidays
• Paid vacation days
• Medical, Dental, and Vision coverage
• 401K incentive
• Paid sick leave

This is a full-time position, Monday through Friday, 8 am to 5 pm.