Events Operations Director

Job title: Event Operations Director    
W Series, the ground-breaking motor racing championship for female drivers only, is recruiting an Events Operations Director to help organise and implement the operational plan for race weekends. The ideal person will be curious about working for an exciting start-up business and will have an interest in women’s sport and extensive events experience, ideally in the sports industry.  
The key aim being to deliver world class race weekends to help change the face of motorsport.  
Purpose of role:  

  • Reporting directly to W Series senior management you will develop the operations plans for race weekends, aligned to W Series, the venues and key stakeholder requirements  
  • Coordinate all driver logistics during race weekends, ensuring they are in the right place, at the right time and with the right equipment  
  • Act as race event manager for all W Series races  

Principal accountabilities:   

  • Coordinate and manage all third-party relationships, during and in the run up to a race weekend. Including the promotor, hotel and travel companies, logistic companies and any other external agency   
  • Implementing the agreed venue operational planning process and support the race venue planning cycles   
  • Managing the event operations staff to ensure the smooth running of all race activity    
  • Coordinating and collaborating with internal and external stakeholders  
  • Facilitating any necessary pre-season race site visits amongst the events, broadcast, ticketing, marketing and communication teams  
  • During race weekends, championing the requirements of W Series drivers to ensure the delivery of a world class motorsport series and the appropriate time for them to be able to prepare and perform at their best  
  • Working with the marketing and communications director, broadcast operations manager and ticketing manager to ensure their functional areas are at the forefront of all operational planning  
  • Providing support, access and communication with other departments ensuring “one team” approach both before and on race weekends  
  • Coordinating and implementing all event planning briefings as identified, whilst also contributing to coordination and reporting of post event reviews  
  • Ensuring the sponsors and event hospitality team requirements are met during a race weekend  

Knowledge, skills and experience:  

  • A minimum of 5 years of hands on and operational experience implementing venue planning and delivery for sport events, with a knowledge of motorsport and driver requirements a distinct advantage  
  • A team player approach - resourceful and possessing the ability to demonstrate initiative, still seeking advice or support when required  
  • A focus on establishing, maintaining and positively leveraging effective stakeholder relationships with venue teams as well as all W Series departments  
  • An understanding of venue and operational safety, risk and environmental standards   
  • Excellent communication, negotiation and influencing skills, across a variety of stakeholders, with a focus on achieving agreed outcomes that contribute towards the overall organisational objectives  
  • Demonstrated organisational and administrative skills, with a strong attention to detail in the preparation of planning documents, communication and reports  
  • A proven ability to work with efficiency, flexibility, and good humor; understanding the everchanging events environment which will include unsociable hours  
  • Experience in managing others and producing work to the highest standards   
  • Knowledge of international race locations and venues a bonus 

Personal attributes: 

  • You have a passion for delivering to the highest of standards, whilst establishing new benchmarks setting new trends  
  • You are detail and outcome focused, with an eye for innovation and seeking efficient and costeffective ways to deliver  
  • You are a clear communicator that establishes strong professional relationships with stakeholders, both internal and external, and seeks to resolve arising issues in line with wider objectives  
  • You thrive under busy, variable and exciting environments where no two days are alike  
  • You have an unshakable can-do attitude 
  • A passion for sport