Assistant, Purchase Ledger

 

PURPOSE OF THE ROLE:

 

The key purpose of the role is to assist in the operation of the purchase ledger, ensuring accurate and timely processing of invoices and credit notes, enabling supplier payment terms to be met.

As part of our continuous improvement to be cost cap competitive, the role will be an important part in identifying and driving transformation within the finance function, in order to streamline and maximise resources.

 

PRINCIPAL ACCOUNTABILITIES:

 

  • Matching and processing both GBP and foreign invoices and credit notes, ensuring they are coded correctly
  • Reconciliation of supplier statements
  • Liaising with internal staff, and external suppliers
  • Dealing with supplier queries
  • Running fortnightly BACS payment runs, and check bank details are up to date
  • Setting up new suppliers on the system, and sending any bank details off to be verified, in line with anti-fraud processes
  • Assisting in month end tasks such as
  • Invoice accrual, VAT accrual, Contractors accrual, DPO and Intrastat
  • Completely the monthly deferment statement
  • Submit payment practices and performance report bi-annually
  • Preparation and posting of fuel invoices, ferries, shipping and sixth invoices
  • Liaising with the buying team to resolve any queries on prices or quantities

Job requirements

Communication

  • You will be able to communicate to all levels of management
  • Escalate any significant matters to management on a timely basis

 

Teamwork

  • Be able to work within a small fast moving department
  • Support the month end process and deliver high quality output

 

Organising

  • You will have excellent organisation and management of your own time
  • File Company data in a logical and methodical order

 

Problem solving

  • Persistent when resolving issues
  • Good at questioning and spotting irregularities
  • Have good attention to detail

 

 

All employees must ensure compliance with the Company Health and Safety Policy, and all relevant other statutory Health and Safety legislation.

 

This job description is not intended to be an exhaustive list of duties and may not detail some less major duties allocated to the post holder, nor cover duties of a similar nature, commensurate with the role, which may from time to time be reasonably required by the relevant manager.