For many fans of Formula One, the sport exists between lights and chequered flag on a Sunday afternoon. It begins and ends with the exploits of the drivers on the track. But this is merely the tip of the spear. The reality of modern F1 is that of a complex and intertwined operation, every part of which needs to perform near its limit if success is to be achieved. From the pit crew searching for the ultimate repeatable pit stop, to the inspiration of the designers, the application of engineers and the herculean efforts of an army of fabricators and machinists. Much of our success is thanks to the diversity of thought and spectrum of skill sets held within the team, our ability to recognise unique contributions from individual team members is just a part of why we love what we do.
Job Description
We have an exciting opportunity for a Travel Coordinator to join our Race Team Travel Department.
Supporting the Race Office with travel arrangements and associated administrative support required to facilitate the smooth operation of the Race Office and travelling operation throughout the business.
The ideal candidate will be able to demonstrate a high level of self-motivation and commitment and be able to work within a high-pressure environment to meet tight deadlines. Good communication and organisation skills are pre-requisite.
Role & responsibilities:
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To assist the Head of F1 Travel Operations with organising travel arrangement including (but not limited to) company flights, accommodation, car hire, permits etc for all events/functions and that they are approved in accordance with company procedures
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Manage passport data, travel visa applications and Covid testing for all travelling employee’s
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Assisting the Race Office Team in ensuring that travelling personnel always have correct, up to date travel documents, floats and daily allowances in accordance with company procedures
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To update and maintain Race & Support Team personal data – in line with GDPR
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Raise purchase orders as required to ensure costs are recorded correctly
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To be responsible for documenting, ordering, tracking and arranging distribution of team clothing
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To be responsible for arranging Ad hoc travel for the company
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General administration
Experience:
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Previous experience in a similar role within F1 or Motorsport industry (desirable)
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Understanding of current international travel documentation/ visa requirements (beneficial)
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Understanding of current travel guidelines in relation to Covid – 19 (beneficial)
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Experience using MS Excel
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Experience using various data trackers/ management systems (beneficial)
Skills:
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Excellent communication skills
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The ability to have a methodical approach to tasks
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Willingness to learn
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To understand and respect the confidentiality of company intellectual property, assets, procedures and operational structure at all times
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Flexible and adaptable
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Strong organisational skills & team player
Other:
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This role does not (as standard) involve any travelling
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The successful candidate, at the request of the Head of F1 Travel Operations, will be required to be on call, out of hours
Not only is this a fantastic role, it is also a fantastic team to work for. A good salary is just the start, there are many other benefits too such as health care, company contributed pension, on site gym, child care vouchers, free food, cycle to work scheme.
Job Posting End Date
Wed, 27 Oct 2021