DURATION: January 15 – July 15, 2020
COMPANY SUMMARY:
The Indianapolis Motor Speedway is the worldwide leader in motorsports entertainment and the largest spectator sporting facility in the world. However, we are also about people. A talented staff with diverse skills that are used to the fullest in order to stage the world's great motor racing events. Employees at IMS are challenged daily to excel in an environment featuring a pace that matches the high speed of the machines that race at our famous facility. Working for us is a demanding, yet rewarding, endeavor for dedicated professionals who want to reach their ultimate potential amid the excitement, tradition and pageantry of the World’s Greatest Race Course.
POSITION SUMMARY:
The Staffing Administration Intern will support the administrative management of the Guest Experience office, while serving as a department liaison for IMS seasonal employees.
SPECIFIC DUTIES:
• Assist in the general office management of the Guest Experience department, including acting as primary representative of the Guest Experience office during event execution
• Assist and lead seasonal employees through the 2020 hiring process by phone, email and in person
• Serve as an HR liaison for the department, ensuring efficiency in all functions of hiring (including recruiting, onboarding, payroll)
• Onboard returning employees and conduct phone interviews of potential new employees
• Assist with implementation of new Hulman & Company payroll and HR system for 2020
• Work closely with IMS Human Resources and Payroll departments
• Provide other administrative and occasional operational support for IMS Guest Experience department
• Resolve and communicate employee or customer service-related issues/concerns
• Other duties as assigned by the supervisor
QUALIFICATIONS:
Supervisory Responsibilities
• This position does not have supervisory responsibilities
Education
• Pursuing Bachelor’s degree from an accredited university/college
Skills/Experience
• Extremely organized and process-oriented
• Willingness and interest to learn the different aspects of a seasonal workforce and event staffing
• Comfort with utilizing and implementing processes for a new HR/payroll system
• Interest in Human Resources, event staffing, and seasonal employee management
• Enthusiasm for and commitment to the company and the Vision, Mission and Values
• Ability to work under pressure with minimal supervision
• Innovative thinker and self-starter with perseverance to lead teams to success
• Effective written/verbal communication and advanced computer skills
• Effective interpersonal and leadership skills
• Ability to work in a role that requires clerical, organizational and operational skills, as well as initiative and flexibility
• Embodies the values of The Hulman Way: Own Results. Take Initiative. Value Diversity. Stay Resilient & Solution-Oriented. Act with Integrity. Speak Plainly. Build Relationships. Nurture Talent.
Travel/Work Hours
• No travel, however, this position requires working on some weekends as well as evening hours based upon our business needs. Flexibility and adaptability are key skills needed for this role.
• Non-event hours: 25 - 30 hours/week, Monday-Friday
• May hours: 40+ hours/week
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Ability to occasionally lift and/or move up to 25 pounds
• Must be able to see and hear in the normal range with or without correction, and communicate verbally and in written form with great facility and must be able to be understood
• Must have the stamina to work long hours and must be willing to work an irregular schedule, which may include weekends or evenings
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed in both an office environment and outdoors, and in close proximity to other workers
• Interns will be exposed to those conditions normally encountered in a business office environment
• Interns are faced with frequent interruptions and must meet with others on a regular basis
• The noise level in the work environment can be loud, due to professional racing events
EQUAL OPPORTUNITY EMPLOYER:
Hulman & Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or events.