Pit & Paddock Manager

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SUMMARY:

In tandem with the Director, F1 Sporting, responsible to oversee and manage the build-up of the Formula 1 and support race Pit & Paddock facilities to the required standard. Procure all equipment and items required whether purchased or rented to host an F1 event with supporting races. Manage all aspects of the Pit & Paddock operations ensuring all infrastructure is implemented and maintained to the statutory requirements as laid down by the FOM General Specification Manual.

ESSENTIAL FUNCTIONS:

  • Ensure that all items and equipment required will be delivered on time for inventory control and deployment within time guidelines and deadlines
  • Coordinate with cross departmental resources to ensure all event requirements are executed to a high standard, within budget and in accordance to client’s expectations
  • Identify and report any potential risks for project delivery deadline
  • Give complete transparency of progress to all departments for a complete understanding or reaching deadlines and milestones
  • Liaise closely with the procurement department to ensure “on-time” delivery of purchased or rented items and equipment
  • Identify potential business partners to leverage outsourced “turnkey” solutions
  • Create a “Paddock Order Form” for teams and suppliers to be able to place orders for renting/purchasing items of equipment
  • Create an information brochure for the benefit of teams and suppliers to have an oversight of facilities prior to arrival
  • Liaise with FOM to organise the drivers track parade
  • Liaise with FOM to organise and arrange all aspects of the podium ceremony for Formula 1 and supporting races
  • Liaise with FIA to arrange the fitting and removal of the “Parc Fermé” barriers at specific times during the event sessions
  • Liaise with teams and suppliers for all paddock form requirements and delivery dates and times
  • Liaise with FOM Cargo, appointed ground handling company, Police and customs to schedule the inbound and outbound freight
  • Understand and work within critical timelines and deadlines
  • Oversee Pit & Paddock staff in the main and support paddocks
  • Monitors department spend and ensures compliance with annual budget
  • Year on year, develop a schedule for the Pit and Paddock build up and population, working
  • together with the events and venue operations team to minimize the effect on other event’s but maximising the efficiency of the Pit & Paddock build
  • Year on year develop a break down plan to least affect the any other event at the venue but maximise the efficiency of the breakdown and the storage of all equipment’s
  • Coordinate with cross departmental resources to ensure all event requirements are executed to a high standard, within budget and in accordance to client’s expectations
  • Manage departmental staff including the monitoring and recording of hours worked, approval of leave requests
  • Supporting the creation of departmental policies and procedures documents
  • Setting of annual performance objectives, Key Performance Indicators for Pit & Paddock staff
  • Initiation of disciplinary procedures in the event of poor performance
  • Cross training and workload share with Circuit Operations team operations when and if required
  • Perform any additional tasks required by Management in relation to the job

ESSENTIAL KNOWLEDGE REQUIREMENTS:

  • Excellent spoken and written English essential, Spanish would be an advantage
  • Previous experience of Pit & Paddock build from ground up essential
  • Previous experience of running the Pit & Paddock and manpower during a Formula 1 race with support races
  • Knowledge of Formula 1 officiation requirements and management of F1 requirements essential
  • Industrial and technical knowledge of the motorsports industry
  • Handling of fuel and gases
  • Operation of machinery and vehicles
  • Heavy lifting and manual work
  • A minimum of 6 to 8 years in a similar role
  • Excellent computer literacy. Word, Excel, PowerPoint, Primavera, design programs
  • Willingness to learn and improve
  • Ability to innovate and adapt to immediate change in circumstances
  • Attention to detail
  • Ability to plan work and meet deadlines
  • Ability to manage pressure and conflicting demands and prioritize tasks and workload
  • Knowledge and ability to deal with crisis management
  • Discretion and respect for confidentiality
  • Being part of a team

STANDARDS:

  • Ensure that standards and confidentiality required by law and by management are maintained at all times
  • Time and attendance
  • Ensuring all health and safety measures are implemented o Valid driving license
  • Willingness to learn and constantly improve
  • Timely response to all requests
  • Complete understanding of the Motorsport environment
  • Being part of a team and understanding teamwork
  • Reliability and honesty

 

The Miami Dolphins, South Florida Motorsports, & Hard Rock Stadium are proud to be Drug-Free Workplaces. Offers maybe contingent on successful completion of drug and background screening.

It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, military status, genetic information, sexual orientation, gender identity or expression, or other status protected by applicable federal, state, or local law.